Privacy Policy

1. Introduction

At The Weave (“we”, “us”, “our”), we respect your privacy and are committed to protecting your personal data.

This Privacy Policy explains:

• what information we collect when you use TheWeave.media and related services
• how we use, share, and store that information
• the choices and rights you have regarding your data

By using this website, subscribing to our newsletters, or working with us, you agree to the practices described in this policy.

2. Who we are

The Weave is a storytelling and educational platform that operates through TheWeave.media and related subdomains, newsletters, and services.

• Website: https://theweave.media
• Contact email for privacy matters: [add your preferred email, e.g. [email protected]]

(If you are required to list a physical address or registered entity details in your jurisdiction, you can add them here.)

3. Information we collect

We may collect and process the following types of information:

3.1 Information you provide directly

• Newsletter subscriptions: your name (if provided), email address, and your preferences regarding which newsletters you subscribe to.
• Contact and enquiry forms: your name, email address, and any information you choose to include in your message.
• Service enquiries and collaborations: role, institution, project details, and any other information needed to understand your request.
• Account information: if, in the future, parts of the site require user accounts, we may collect login credentials and profile details.

3.2 Information collected automatically

When you visit the site, we may automatically collect:

• IP address and approximate location
• browser type and version
• device type and operating system
• referring URLs
• pages viewed and time spent on the site

This is typically collected via cookies and similar technologies (see Cookie Policy).

3.3 Information from third parties

We may receive limited information from:

• newsletter platforms (e.g. open rates, click rates, unsubscribes)
• analytics providers
• payment processors (if you purchase services), such as payment status and basic transaction details (not full card details)

4. How we use your information

We use your information to:

• Provide and improve our content and services
• delivering articles, newsletters, and resources
• responding to your enquiries and service requests
• improving site performance and navigation
• Communicate with you
• sending newsletters you have subscribed to
• replying to emails and contact form submissions
• sending administrative updates, such as changes to policies or service terms
• Operate our business
• managing service agreements and payments
• maintaining appropriate records
• complying with legal obligations
• Analyse and understand usage
• using aggregated or anonymised data to understand which content is most useful
• making decisions about future content and features

We do not sell your personal data.

5. Legal bases for processing (if applicable)

Where relevant laws apply (e.g. GDPR), we process personal data based on:

• Consent: for example, when you sign up to receive newsletters.
• Legitimate interests: such as improving our services, protecting the site from abuse, and communicating with you in ways you might reasonably expect.
• Contract: when we provide services to you or your organisation.
• Legal obligations: when we are required to keep certain records or respond to lawful requests.

6. How we share your information

We may share your data with:

• Service providers and partners who help us operate the site and services, such as:
• newsletter/email providers (e.g. Substack or similar)
• website hosting and maintenance providers
• analytics tools
• payment processors (for any paid services)

These third parties are only given access to the information necessary to perform their functions and are expected to handle it securely and in accordance with applicable law.

We may also share data:

• when required to comply with law, regulation, or legal processes
• to protect our rights, safety, or the rights and safety of others

We do not sell your personal information to third parties.

7. International data transfers

Depending on where you are located and where our service providers are based, your data may be transferred to and processed in countries other than your own. These countries may have different data protection laws.

Where required, we take steps to ensure that such transfers comply with applicable legal requirements (for example, by using standard contractual clauses).

8. Data retention

We keep personal data only for as long as necessary to fulfil the purposes described in this policy, including:

• as long as you remain subscribed to a newsletter
• as long as needed to provide requested services
• as long as required by law (e.g. for financial records)

When data is no longer required, we will delete it or anonymise it.

9. Your rights and choices

Subject to applicable law, you may have rights such as:

• Access: request a copy of the personal data we hold about you.
• Correction: ask us to correct inaccurate or incomplete data.
• Deletion: request deletion of your data in certain circumstances.
• Restriction: ask us to limit how we use your data.
• Objection: object to certain types of processing, such as direct marketing.
• Portability: request data in a structured, commonly used format.

You can:

• unsubscribe from newsletters at any time using the link in the emails
• contact us at [privacy email] to exercise your rights or ask questions

We may need to verify your identity before responding to certain requests.

10. Cookies and similar technologies

We use cookies and similar technologies for:

• basic site functionality
• remembering preferences
• understanding how the site is used (analytics)
• occasionally, embedded content from third parties (e.g. video or audio players)

For more details, see our Cookie Policy.

11. Third-party links

Our site may contain links to other websites or services. We are not responsible for the privacy practices or content of those sites. We recommend reviewing the privacy policies of any third-party sites you visit.

12. Children’s privacy

The Weave is primarily aimed at adults and older students. Some content may be of interest to parents, teachers, and learners, but we do not knowingly collect personal data from children without appropriate consent where required by law.

If you believe a child has provided us with personal information without appropriate consent, please contact us and we will take steps to delete such information.

13. Changes to this Privacy Policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. We will post the updated version on this page with a revised “Last updated” date, and may also notify subscribers where appropriate.

Last updated: [add date]

14. Contact us

If you have any questions, concerns, or requests about this Privacy Policy or how we handle your data, you can contact us at:

• Email: [[email protected] or similar]

(You may also add a postal address if required.)